August 26, 2024

BRIDGERLAND TECHNICAL COLLEGE
BOARD OF TRUSTEES / INSTITUTIONAL ADVISORY COMMITTEE
4 P.M.
1301 NORTH 600 WEST, LOGAN, UT

Item 1

Pledge of Allegiance & Welcome

 

Item 2

Approval of Minutes

Minutes from the June 24, 2024, Board meeting are available online for review and subsequent approval.

ACTION: Recommend approval of the minutes.

 

Item 3

Welcome New Board Members

Paul Nelson, Board Chair

The following board members have been appointed by the Governor and confirmed by the Senate on August 21, 2024, to serve as new members of the BTECH Board of Trustees. They will replace Neil Perkes, Roger Pulsipher, and Eric Wamsley who rotated off the board in June. The new Board members will be invited to provide a brief introduction so we can get to know them better.

• Jennifer Avery: Nurse Administrator, Logan Regional Hospital – Intermountain Health

• Kathy Christiansen: Cache County School District Board Member, Retired Teacher

• Richard Lamb: Rich County School District Board Member, Retired Owner/Veterinarian

In addition to new Board members, Nancy Kennedy, Larry Williams, Paul Nelson, Monica Holdaway, and Lisa Clawson have started their final four-year term. They were also appointed by the governor and confirmed by the Senate on August 21, 2024.

ACTION: Information item/pleasure of the board.

 

Item 4

Introduction of New Assistant Attorney General

Eric Petersen, Assistant Attorney and General Counsel for the Technical Colleges

The Utah State Legislature recently provided funding for an additional assistant attorney general to help provide legal services to the eight technical colleges in the state. Eric Petersen will be present in the meeting to introduce the new, additional assistant attorney general and also provide a short explanation about their respective roles and how this addition will further support the legal needs of the technical colleges.

ACTION: Information item/pleasure of the board.

 

Item 5

Custom Fit Report

Sterling Petersen, Custom Fit Director

The Custom Fit Director will be present to give a year-end Custom Fit report and highlight.

Fiscal Year	Trainees	Training Hours	Total Companies	New Companies in Region (Moved in within the last 3 yrs)
22-23 Qtr 4	4,537	80,262	215	14
23-24 Qtr 4	4,361	89,396	249	15

 

ACTION: Information item/pleasure of the board.

 

Item 6

Development Office Report

Frank Stewart, Chief Development Officer

The chief development officer will be present to reflect on the past year and provide progress made in development initiatives and campaigns.

ACTION: Information item/pleasure of the board.

 

Item 7

FY 2023-2024 Student Enrollment & Outcomes

Renee Milne, Associate Vice President for Student Services

The institutional data stewards have been asked to submit the annual student enrollment and outcome information to USHE by predetermined dates each year. The data stewards are instructed to follow internal institutional processes, and USHE will accept the data as submitted. While the college is not required to have the enrollment data approved by the Board of Trustees, there is value in making sure the data is available for the trustees' information and review.

An administrator will be in the meeting to provide the board with a brief overview of the year-end data submission. A report showing the FY 2023-2024 compared to FY 2022-2023 results is available for review as a link.

Handout: Student Enrollment & Outcomes

ACTION: Information item/pleasure of the board.

 

Item 8

Budget Request – Operating Budget

Brandi Gittins, AVP for Finance & Facilities

In accordance with the USHE Operating Budget Process Guidelines, the college has prepared the FY 2025-2026 Operating Budget Request for consideration. This request has been developed based on input from the strategic planning process, departmental advisory committees, instructional departments, and administrative analysis. While adjustments may be made as the college responds to direction from the board, as well as any additional guidance from the legislature or the commissioner, this request represents the most informed analysis of business and industry demands in relation to the college's capacity to implement these plans in the coming months. USHE has advised the system against submitting Request for Appropriations (RFAs), and legislators have received the same guidance. If approved by the UBHE, the request will be forwarded to the Governor's Office of Planning and Budget and the Office of the Legislative Fiscal Analyst for consideration during the next General Session of the Utah State Legislature.

Handout: Operating Budget Priorities

ACTION: Recommend approval of the FY 2025-2026 budget request, including permission to update the request when guidance from the commissioner and/or the UBHE is available.

 

Item 9

Five-Year Capital Facilities Plan

Chad Campbell, President

In accordance with Policy R706-4, BTECH, in conjunction with the Division of Facilities Construction and Management (DFCM), hired an architectural firm to develop a comprehensive, long-range master plan. The plan first considered existing and future property needs and then moved on to existing buildings. One of the primary goals of the master planning process is to create significant efficiencies by consolidating program adjacencies and rethinking the building entry sequences. This involves rearranging locations to group similar programs and services together. A Capital Facilities Plan, accompanied by a Gantt Chart, has been prepared and outlines the following development projects:

• Phase 1A – Main Building North Entrance and Cafeteria Remodel
• Phase 1B – Main Building Student Services Relocation/Remodel/Renovation
• Phase 2 – Main Building Expansion of Student Services and Addition of Flexible Classroom Space
• Phase 3A - Main Building Relocation, Remodel, and Expansion of Automation Technology and Electronics
• Phase 3B – Main Building Expansion of Machining Technology and Welding Technology Programs

Handouts:

FY25-26 Five-Year Capital Facilities Plan

Master Plan

ACTION: Information item/pleasure of the board.

 

Item 10

Budget Request – Capital Improvement Request

Paul James, Director of Facilities

Capital improvement requests are designed to make major alterations, repairs, or improvements to existing state buildings. Included for information and review is a copy of the college's proposed capital improvement request for FY 2025-2026. The spreadsheet represents a summary listing of the respective projects. The projects listed have been identified by a combination of processes that include a Facility Condition Assessment conducted by the State of Utah's Division of Facilities, Construction, and Management (DFCM) and the strategic planning process internal to the college. Additional details will be provided during the meeting.

Handout: FY25-26 Capital Improvement Request

ACTION: Recommend approval of the FY 2025-2026 Capital Improvement Request.

 

Item 11

Program Updates

Lisa Moon, VP for Instruction

Last year, the Information Technology program at the Brigham City Campus did not meet the required completion benchmark of 60%, which put the college into a “triggered status” with the Council on Occupational Education (COE). An "Institutional Plan Of Improvement For Triggered Programs" was implemented, and the program did make progress. However, the program continues to fall short of the required completion (60%), placement (70%), and licensure (70%) requirements. The college now recommends closure of the Information Technology program at the Brigham City Campus to avoid further impact on collegiate accreditation.

ACTION: Recommend closure of the Information Technology program at the Brigham City Campus.

 

Item 12

Closed Session

Paul Nelson, Board Chair

According to Utah Code 52-4-205, a closed meeting will be considered for:

1. “Strategy session to discuss the purchase, exchange, or lease of real property, including any form of a water right or water shares, or to discuss a proposed development agreement, project proposal, or financing proposal related to the development of land owned by the state, if public discussion would:

(i)    disclose the appraisal or estimated value of the property under consideration; or

(ii)   prevent the public body from completing the transaction on the best possible terms;”

As a reminder, a “public body may not take a vote in a closed meeting, except for a vote on a motion to end the closed portion of the meeting and return to an open meeting.”

ACTION: Recommend a Closed Session with 2/3 vote.

 

Item 13

FY 2023-2024 Strategic Planning Evaluation Results

Emily Hobbs, Administrative Chief of Staff

To provide a timely evaluation of progress toward achieving the objectives in the Strategic Plan, Administration created the Strategic Planning Evaluation Results document. This evaluation provides an opportunity for the college to celebrate successes and achievements primarily from January 2024 to July 2024.

Handout: FY 2023-2024 Strategic Planning Evaluation Results

ACTION: Information item/pleasure of the board.

 

Item 14

Declaration of Conflict of Interest

Chad Campbell, President

A form has been created subsequent to the approval of Policy 307 Conflict of Interest, which states, “Employees and board members who are officers, directors, employees, or owners of a substantial interest in any business entity that is or may be involved in a transaction with the college shall disclose this information in a written disclosure statement before participating in any official capacity, if permitted, with respect to those transactions. Board members shall disclose this information annually. Employees and Board members shall submit a disclosure statement if their position or ownership interest in the business entity changes significantly.”

Board members will be invited to complete the Board Member Disclosure Statement of Possible Conflict of Interest form.

ACTION: Information item/pleasure of the board.

Item 15

Information Items

A. Management of College Investments

Bridgerland Technical College's associate VP for finance & facilities, under the direction of the college president and the college Board of Trustees, invests the college funds in the Utah Public Treasurers' Investment Funds (UPTIF) and follows the rules of the Utah System of Higher Education, the State Money Management Act, and the rules of the State Money Management Council. Quarterly investment reports are provided to the college president and the board. This file is available as a link.

B. Calendar/Happenings

• Calendar available at btech.edu/event-calendars
  • September 30: Get the Scoop Event (replaces North Pole Extravaganza)
  • October 14: Closed for Holiday
  • October 17-18: Closed for Fall Break
  • October 23-24: Fall Fashion Show, Cache County Event Center, 7:30 p.m.
  • November 27-29: Closed for Holiday
  • December 4 (Pending Venue Confirmation): General Graduation, 6 p.m.
  • December 23-January 1: Closed for Holiday
• Board Meeting Dates
  • December 9, 2024
  • March 24, 2025
  • June 23, 2025

 

Item 16

Adjournment