Board Meeting

Item 1: Pledge of Allegiance & Welcome

Item 2: Approval of Minutes

Minutes from the August 26, 2024 , Board meeting are available online for review and subsequent approval.

ACTION: Recommend approval of the minutes.

Item 3: Accounting Department Items

Brandi Gittins, AVP for Finance & Facilities

• Investment Account with Wells Fargo & Policy Update

  Bridgerland Technical College seeks approval to utilize Wells Fargo's Stagecoach Sweep product. This investment account will maintain a predetermined cash balance to cover daily cash needs in the operating checking account. By using this account, the college can earn interest on excess funds at a rate slightly below the UPTIF rate, but much higher than in the checking account. This is an improvement on leaving cash idle in the operating account. This approach ensures efficient cash management and optimizes interest earnings.

  Policy 825 – Management of College Investments

• Discretionary Funds Transfer

  USHE Policy R548, Institutional Discretionary Funds Administration and Accountability, states that the Board of Trustees is required to approve transfers over $50,000. In accordance with this policy, the college requests transferring funds to subsidize the Café and Bookstore in FY2024. This crucial transfer supports BTECH auxiliary enterprises, which provide a valuable service to students, faculty, and staff.

ACTION: Recommend approval of the Accounting Department items, which include the Stagecoach Sweep investment account with Wells Fargo, Policy 825 update, and discretionary funds transfer to auxiliaries.

Item 4: Policy Updates

Changes in laws and accreditation requirements prompt the majority of updates to policies and plans. Policies with updates have been identified below. Proposed changes are indicated with red for new text and strikethrough for omitted text. Administration will be present at the meeting to address any questions or comments from the board.

Jean Dunn, Chief Compliance Officer

• Policy 520 – Drug- and Alcohol-Free Workplace and Education Environment
  • This policy consolidates Policies 640 and 313 to streamline guidelines and minimize duplication.
  • Policy 313 – Drug- and Alcohol-Free Workplace; Drug and Alcohol Testing
  • Policy 640 – Student/Visitor Drug- and Alcohol-Free Education Environment
• Policy 741 – Provisional Independent Student Status, Homeless Youth Determination
• Policy 751 – Student Eligibility - Academic Qualifications and Other Criteria

ACTION: Recommend approval of the policy updates as outlined above.

Item 5: Training on Open and Public Meeting Laws

Nancy Kennedy, Past Chair

Every state has open meeting laws for accountability and transparency. These requirements are to be reviewed annually. The board will complete the online training during the meeting. For more information, see Utah Code Title 52 – Chapter 04 – Open and Public Meetings Act.

ACTION: Information item/pleasure of the board.

Item 6: Utah Board of Higher Education Updates

Chad Campbell, President

Attached for your information and review are the results for Bridgerland Technical College in the Utah Board of Higher Education FY23-24 Performance Funding Measurements, sometimes referred to as attainment goals, the Growth Formula, and the draft allocation of SB102 Dedicated Project Funding amounts. Administration will be present in the meeting to provide additional information and address any questions the board may have.

Handouts:

Performance Funding

Growth Funding

Dedicated Project Funding

ACTION: Information item/pleasure of the board.

Item 7: Information Items

Item 7A: Management of College Investments

Bridgerland Technical College's associate vice president for finance & facilities, under the direction of the college president and the college Board of Trustees, invests the college funds in the Utah Public Treasurers' Investment Funds (UPTIF) and follows the rules of the Utah System of Higher Education, the State Money Management Act, and the rules of the State Money Management Council. Quarterly investment reports are provided to the college president and the board.

Handout: Q1 Monthly Investment Reports

Item 7B: Calendar/Happenings

• Calendar available at btech.edu/event-calendars
  • December 23-January 1: Closed for Holiday
• Board Meeting Dates
  • March 24, 2025
  • June 23, 2025
  • August 25, 2025

Item 8: Adjournment