Bridgerland Technical College
February 27, 2017
BRIDGERLAND APPLIED TECHNOLOGY COLLEGE
BOARD OF DIRECTORS’ MEETING
FEBRUARY 27, 2017, 4 P.M.
MAIN CAMPUS BOARDROOM
1301 NORTH 600 WEST, LOGAN, UTAH
Item 1
Item 2
Minutes from the November 21, 2016, Board meeting is included for your review and subsequent approval.
ACTION: Recommend approval of minutes.
Item 3
Introduction of New Utah College of Applied Technology (UCAT) Commissioner
Commissioner Report
Ann Geary, Board Chair
Dave Woolstenhulme, UCAT Commissioner
The new UCAT Commissioner, Dr. Dave Woolstenhulme, has been meeting with each of the respective ATC’s and their Board of Directors since his appointment. His purpose for attending these meetings has been to introduce himself and discuss his vision for the future. BATC is excited to have him attend and discuss his vision.
ACTION: Information item/pleasure of the Board.
Item 4
Introduction of New Board Member
Ann Geary, Board Chair
Chad Campbell, President
The BATC Board of Directors and Administration are pleased to welcome Taylor Adams as a new Board member. In accordance with Utah Code, all new Board members representing education are to be appointed by their respective appointing authorities. (Title 53B, 2a, 109 (2) “The original appointing authority shall fill any vacancies that occur on the College Board of Directors.”) Taylor represents Utah State University and replaces Dave Woolstenhulme on the Board as an educational representative. Taylor will be invited to take a few minutes to introduce herself so we can all get to know her better. A brief introduction of the other Board members along with the Administrative staff also seems prudent.
ACTION: Information item/pleasure of the Board.
Item 5
Audit Committee Report –
Audited Annual Financial Report for the Year Ended June 30, 2016
Roger Pulsipher, Audit Committee Chair
Lisa Rock, Controller
The BATC Audited Annual Financial Report for the year ended June 30, 2016, along with the Government Auditing Standards (GAS) report on internal control and the auditors required communications are available here: BATC Audited Annual Financial Report. Auditors from the Office of the Utah State Auditor will participate in a conference call with the BATC Audit Committee in the audit committee meeting prior to Board Meeting for presentation of BATC’s audit report along with the list of required communications. Roger Pulsipher, Chair of the Audit Committee, will provide the Board with a summary of the Audit Committee Meeting. Click here for required communication from the auditors. Explanation of Changes in Net Position.
BATC Administration will be present to discuss the results of the audit, discuss the financial position of BATC, and address any questions or comments the Board may have.
ACTION: Recommend acceptance of the Audit Committee Report.
Item 6
BATC Policy Manual Updates
Chad Campbell, President
BATC Administration has identified two existing policies that need to be updated. A brief summary of each policy and the proposed changes are listed below. Changes are identified with strike-out/red text.
In preparation for the upcoming accreditation site visit and pursuant to both the addition of a new enterprise-wide information system, Jenzabar, and changes in the administrative structure at BATC, Policy 800.805 – Budget Request Procedures – Internal Departments needs to be updated for those changes. The position of Vice President for Finance was eliminated under the new administrative structure and replaced with the position of Controller. The revision to this policy reflects that change in structure and inserts the revised title.In addition, the implementation of Jenzabar provides department heads and other cost center managers with access to the budget vs. actual analysis information in real time over a secure internet portal. Before the new system was implemented, BATC’s Accounting department provided budget vs. actual information to department heads in an Excel spreadsheet report on a monthly basis. The change to this policy reflects these improvements.300.337 – Health and Safety Plan
BATC has acquired and implemented new equipment and software to lock down the facilities during an emergency situation and to provide mass notification to faculty, staff, and students. Accordingly, the BATC Health and Safety plan has been updated to reflect these additions.
BATC Administration will be present at the meeting to discuss the policy changes and address any questions or comments from the Board.
ACTION: Recommend approval of Policy 800.805 and 300.337 changes.
Item 7
Fiscal Year (FY) 2016 Enrollment, Completion, & Cost Report Final Certification
Jim White, Vice President for Student Services
The FY15-16 Enrollment, Completion, & Cost (ECC) Report, as of July 31, 2016, was approved by the BATC Board of Directors in the August 29, 2016, Board meeting. As provided in UCAT Policy 205.11.2, BATC continued to track outcomes of FY15-16 certificate seeking students after the end of the fiscal year and provided a follow-up data submission in December. Additional non-graduate/early-hire completers and re-enrolled students were reported. Completion rates for certificate-seeking students have been recalculated, give these updated student outcomes. The BATC President along with both Vice Presidents for Instruction and the Vice President for Student Services have certified that the submitted follow-up data comply with all applicable statutes and policies, and have verified that the updated completion rates are accurate, to the best of their knowledge. The final certification was submitted to UCAT January 5, 2017, as required by UCAT Policy and available here: Preliminary and Final ECC Report.
The Office of the Commissioner of Technical Education has reviewed, accepted, and approved the follow-up data submission for BATC. The attached report details the final completion rates, certificate totals, and cost rates reflecting the certified follow-up data for BATC. UCAT policy requires BATC to provide a copy of this report to the Board of Directors at the first Board meeting following the submittal to UCAT.
ACTION: Information item/pleasure of the Board.
Item 8
BATC Program Overview
Wendy Carter, Vice President for Instruction
John Davidson, Vice President for Instruction
A virtual tour of BATC programs will be provided for Board members to learn more about the training programs offered by the College. This overview is designed to inform Board members about the broad range of program offerings available at BATC. In future Board meetings, BATC will highlight individual programs and some of their respective successes and challenges. Selection and prioritization of which programs to highlight will be at the discretion of the Board with input from BATC Administration. Tours of existing programs along with presentations from department heads and students in the respective programs will be discussed and prioritized as determined appropriate by the Board.
ACTION: Information item/pleasure of the Board.
Item 9
FY 2018 Budget Request
Chad Campbell, President
A copy of the UCAT FY17-18 Budget Request, along with the detailed request amounts for BATC, is available here: Budget Request. A discussion of the upcoming general session of the legislature, along with these budget request priorities for UCAT and BATC, will be provided at the meeting. In addition, a brief summary of the Governor’s Budget Recommendations for FY17-18 is provided below. BATC administration will be present to discuss the Governor’s recommendations in relationship with the Legislative Request priorities.
Governor’s Budget Recommendations
- 2% Cost of Living Adjustment
- 8% Estimate for Health Insurance
- $500,000 (UCAT Wide) for Program Expansion (BATC Estimated Share $500,000/$16,000,000 * $2,044,000 = $65,000)
- $1.0 Million One-time Equipment (BATC Estimated Share = $160,000)
- Capital Development - No new buildings for FY18. Note: FY19 should be a banner year for buildings. All construction bonds will be paid off and there should be a lot of one-time money for building in FY19.
Item 10
FY 2018 Proposed Tuition and Differential Tuition Rates
Chad Campbell, President
Proposed Tuition Increase
As directed by the new Utah College of Applied Technology Commissioner of Technical Education, the BATC Board of Directors needs to discuss and recommend the general tuition rate for Fiscal Year 17-18 to the UCAT Board of Trustees. BATC faculty, staff, and administration are recommending a $.05 increase in tuition from the combined Tier I and Tier II tuition rate of $1.85 per membership hour to $1.90 per membership hour.
UCAT is working toward eliminating the need for a Tier I and Tier II tuition rate by allowing each applied technology college in the system to propose their own tuition rate as opposed to having the rates be uniform across the system. Regardless of the outcome of the Tier I and Tier II discussion, BATC administration would like to recommend the Board approve a total rate for tuition of $1.90 for FY17-18.
A table showing the history of tuition rate increases at BATC is included for your information and review along with BATC’s “Notice of Proposed Tuition Increase for 2018” as required. Some of the rationale for proposing a $.05 per hour increase is based on moving toward a regular, systematic annual increase each year going forward rather than having large increases one year and then little or no increase another year. The $.05 increase represents a 2.7% increase over the previous year.
Differential Tuition Rates
ACTION: Recommend approval of FY 2018 proposed tuition and differential tuition rates.
Attachment: Notice of Proposed Tuition Increase 2017, Differential Tuition Letter (Draft)
Item 11
Nominations for UCAT Board of Trustees Member
Ann Geary, Board Chair
Effective June 30, 2017, Dr. Scott Theurer’s term on the UCAT Board of Trustees will expire. Dr. Theurer is still eligible for two more, four-year terms. The BATC Board of Directors will need to nominate two names from the business and industry members to represent BATC. The governor will select from the two nominees. As you may remember, Dr. Scott Theurer and David Brown were nominated by the Board at the April 4, 2016, meeting.
ACTION: Recommend selection and approval of two Board of Trustees member nominations.
Item 12
BATC Updates & Calendar Items
Chad Campbell, President
- Legislative Updates
- BATC calendar available at batc.edu/community/event-calendar
- VEX Robotics Competition – January 27, 2017 (Report)
- High School Scholarship Applications Due – February 28, 2017
- Short-Term Class Registration Begins – March 20, 2017
- Closed for Spring Break – April 3-7, 2017
- Spring Fashion Show – April 20-21, 2017, 7:30 p.m.
- Free Start Summer Scholarship Applications Due – May 1, 2017
- Career Days – May 3-4, 2017
- 2017 Board Meeting Dates
- April 24
- June 19
- August 28
- November 20
Item 13
Board of Trustees Report
Dr. Scott Theurer, BATC Trustee Representative/Board Member
A brief update from the UCAT Board of Trustees will be provided.
Item 14
Other Items of Business
Item 15
Next Meeting Date: The next Board meeting will be Monday, April 24, 2017, at 4 p.m.
Hours of Operation
Logan Campus - Main
Telephone: 435-753-6780
Student Services
Monday: 8 am - 4:30 pm
Tuesday: 8 am - 6 pm
Wednesday: 8 am - 6 pm
Thursday: 8 am - 4:30 pm
Friday: 8 am - 4 pm
Sat/Sun: Closed
Brigham City Campus
Telephone: 435-734-0614
Student Services
Monday: 7:30 am - 4:30 pm
Tuesday: 7:30 am - 4:30 pm
Wednesday: 7:30 am - 4:30 pm
Thursday: 7:30 am - 4:30 pm
Friday: 7:30 am - 4:30 pm
Sat/Sun: Closed
Campuses
Logan Campus - Main . 435-753-6780
1301 North 600 West, Logan, UT 84321
Brigham City Campus . 435-734-0614
325 West 1100 South Brigham City, UT 84302