January 22, 2018

BRIDGERLAND TECHNICAL COLLEGE
BOARD OF DIRECTORS’ MEETING
JANUARY 22, 2018, 4 P.M.
LOGAN CAMPUS - MAIN
1301 NORTH 600 WEST, LOGAN, UTAH

Item 1

Pledge of Allegiance & Welcome

 

Item 2

Minutes from the October 23, 2017, Board meeting are in need of amendment. Changes are outlined and available for review and subsequent approval.

ACTION:  Recommend approval of minutes.

Minutes from the November 20, 2017, Board meeting are available online for review and subsequent approval.

ACTION:  Recommend approval of minutes.

 

Item 3

Program/Department Highlight – Custom Fit
Sterling Petersen, Custom Fit Director

Sterling Petersen will be present to provide an overview of the Custom Fit Department and the services they provide. Click here for Custom Fit Flyer.

ACTION: Information item/pleasure of the Board.

 

Item 4

Audit Committee Report –
Audited Annual Financial Report for the Year Ended June 30, 2017
Roger Pulsipher, Audit Committee Chair
Wes Marler, Senior Accountant
Lisa Rock, Controller

The Bridgerland Technical College Audited Annual Financial Report for the year ended June 30, 2017, along with the Government Auditing Standards (GAS) report on internal control and the auditors required communications are available online. Auditors from the Office of the Utah State Auditor will participate in a conference call with the Audit Committee in the committee meeting prior to Board Meeting for presentation of Bridgerland’s audit report along with the list of required communications. Roger Pulsipher, Chair of the Audit Committee, will provide the Board with a summary of the Audit Committee Meeting. Click here for the required communications from the auditors and Changes in Net Position FY 2016-2017

Administration will be present to discuss the results of the audit, discuss the financial position of the College, and address any questions or comments the Board may have. 

ACTION:  Recommend acceptance of the Audit Committee Report.

 

Item 5

Policy Manual Updates

Administration has identified seven existing policies that need to be updated. A brief summary of the proposed changes are listed below:

 

Chad Campbell, President

300.353 – Holidays with Pay

No longer publish a catalog. The Web site serves the purpose of a catalog.

300.378 – Overtime

Emergency Call-In Time section added.

500.578 – Vehicle Parking

Visitor or staff parking permits are no longer used.

Wendy Carter, Vice President for Instruction

500.511 – Advertising

As technology advances and marketing becomes more diverse, updates and clarification are necessary.

500.516 – Emergency Contingency Plan for Animals

Contact information has changed and an additional secure location was added.

Jim White, Vice President for Student Services

600.604 – Admissions, Enrollment, and Registration

Job Upgrade definition and enrollment procedures were added. A paragraph was added to waive the assessment for secondary students who meet specific criteria.

600.690 – Student Transfer

Edits were made to the Transfer of Credits from Higher Education to Bridgerland Technical College and a new section, Awarding of Competency, was added. 

Administration will be present at the meeting to discuss the policy changes and address any questions or comments from the Board.

ACTION:  Recommend approval of changes to policies 300.353, 300.378, 500.578, 500.511, 500.516, 600.604, and 600.690.

 

Item 6

Fiscal Year (FY) 2016-2017 Student Enrollment and Outcomes Report Final Certification
Jim White, Vice President for Student Services

The FY 2016-2017 Student Enrollment and Outcomes Report, as of July 31, 2017, was reviewed by the Board of Directors in the August 28, 2017, Board meeting. As provided in the Utah System of Technical College (UTech) Policy 205.11.2, Bridgerland continued to track outcomes of FY 2016-2017 certificate seeking students after the end of the fiscal year and provided a follow-up data submission in December. Additional non-graduate/early-hire completers and re-enrolled students were reported. Completion rates for certificate-seeking students have been recalculated, given these updated student outcomes. The Bridgerland Technical College President along with both Vice Presidents for Instruction and the Vice President for Student Services have certified that the submitted follow-up data comply with all applicable statutes and policies, and have verified that the updated completion rates are accurate, to the best of their knowledge. The final certification was submitted to UTech January 5, 2017, as required by UTech Policy. 

The Office of the Commissioner of Technical Education has reviewed, accepted, and approved the follow-up data submission. The attached report details the final completion rates, certificate totals, and cost rates reflecting the certified follow-up data for the College. UTech policy requires Bridgerland to provide a copy of this report to the Board of Directors at the first Board meeting following the submittal to UTech.

ACTION: Recommend approval of the FY 2016-2017 Student Enrollment and Outcomes Report Final Certification.

 

Item 7

FY 2018-2019 Proposed Tuition and Differential Tuition Rates
Chad Campbell, President

Proposed Tuition Increase

As directed by the UTech Commissioner of Technical Education, the Board of Directors needs to discuss and recommend the general tuition rate for Fiscal Year 18-19 to the UTech Board of Trustees. Bridgerland Administration are recommending a $.05 increase in tuition from the combined Tier I and Tier II tuition rate of $1.90 per membership hour to $1.95 per membership hour.

UTech eliminated the need for a Tier I and Tier II tuition rate by allowing each technical college in the system to propose their own tuition rate as opposed to having the rates be uniform across the system. Administration would like to recommend the Board approve a total rate for tuition of $1.95 for FY 2018-2019.

A draft “Notice of Proposed Tuition Increase FY 18-19” is provided. Some of the rationale for proposing a $.05 per hour increase is based on moving toward a regular, systematic annual increase each year going forward rather than having large increases one year and then little or no increase another year. The $.05 increase represents a 2.6% increase over the previous year. 

Differential Tuition Rates

Included for your information and review is a draft letter from President Campbell to UTech requesting the renewal of a differential tuition rate for the Farm and Ranch Management and Academic Learning programs. Differential tuition rates for these two programs have been in existence for many years; however, UTech Policy 204.6 (6.4) dictates that differential tuition rates must be approved by the UTech Board of Trustees on an annual basis. Accordingly, with the consent and recommendation of Bridgerland’s Board of Directors, this letter will be finalized and forwarded to the UTech Administration and Board of Trustees for their subsequent approval.

ACTION: Recommend approval of FY 2018-2019 proposed tuition and differential tuition rates.

 

Item 8

Safety & Security Protocols
Chad Campbell, President
Emily Hobbs, Chief of Staff

At the last Board Meeting, it was requested that safety and security information be provided to the Board. Due to the confidential nature of the safety and security protocols for the College, information will be provided on a limited basis and described in general terms. The following will be reviewed:

• Risk Management Committee Duties and Responsibilities
• Mass Notification System
• Lock Down System
• Fire Alarm System
• Safety Drills

 ACTION: Information item/pleasure of the Board.

 

Item 9

Bridgerland Updates & Calendar Items
Chad Campbell, President

• Stand-Alone Courses (No new courses to review for January)
  • In accordance with UTech Policy 200, Section 5.1.2, courses not part of an approved certificate shall be approved by the Chief Instructional Officer and reported to the College Board of Directors as an information item. The current schedule is included as a link and is always available online at btech.edu. New courses that have been approved, but not included in the Technically Speaking Class Schedule, is available online as a link.
• Custom Fit
• Calendar available at btech.edu/event-calendars
  • January 26 – VEX Robotics Competition
  • February 9 – Beaver Mountain Ski Night, 5 p.m. – 9 p.m.
  • May 2 & 3 – Career Days
• 2017-2018 Board Meeting Dates
  • April 23, 2018
  • June 18, 2018
  • August 27, 2018

 

Item 10

Board of Trustees Report
Dr. Scott Theurer, Trustee Representative

A brief update from the UTech Board of Trustees will be provided.

 

Item 11

Other Items of Business

 

Item 12

Next Meeting Date: The next Board meeting will be Monday, April 23, 2018, at 4 p.m.